MatStats Privacy Policy

Effective Date: November 12, 2026 · Last Updated: November 12, 2026

MatStats LLC ("MatStats," "we," "us," or "our") owns and operates the MatStats website, platform, and related services.

MatStats is a wrestling platform that provides wrestling results and athlete information as well as tools for clubs, teams, coaches, parents, guardians, and other adult users. These tools may include team websites, registration, rosters, scheduling, communications, and team administration.

This Privacy Policy explains the information we collect, where it comes from, how we use and share it, and the choices available to users, parents, guardians, clubs, and organizations.

MatStats accounts are available only to adults age 18 or older. However, because MatStats is a wrestling platform, we maintain wrestling records and other information concerning youth athletes.

MatStats currently provides its services in the United States.

1. Information We Collect

Account Information

When you create or use a MatStats account, MatStats may collect information such as your:

• name and email address;
• birth year;
• home ZIP code;
• account type and role;
• account and verification information;
• settings and notification preferences;
• favorites, calendars, and saved questions; and
• messages and other communications made through MatStats.

We also collect information necessary to authenticate and secure your account.

If you choose to sign in through a third-party identity provider, we may receive information necessary to authenticate you, such as your name and email address. Sign in with Apple can provide an Apple private relay email address instead of your personal email. We store a provider account identifier to recognize your account and encrypted Apple authorization tokens on our server to manage and revoke your Apple authorization. Your Apple password is not shared with MatStats.

Wrestler Profiles and Wrestling Records

MatStats maintains wrestling profiles and historical wrestling records for athletes, including youth athletes.

These records may include:

• name;
• club or team;
• hometown;
• grade or birth year;
• event participation;
• match results and placements;
• rankings;
• video links; and
• other wrestling-related information.

We obtain wrestling information from public and other accessible wrestling-related sources, including tournament platforms, wrestling organizations, event records, ranking and membership systems, video providers, and other wrestling-related services.

Some information is publicly available. Other information may be available to MatStats through authorized accounts, permissions, data relationships, or other authorized means.

MatStats may use internal identifiers and other information to associate wrestling records with the correct athlete and to reduce incorrect or duplicate athlete matches.

Parents and Guardians

MatStats maintains information about approved relationships between adult users and wrestler profiles.

Parents and guardians may request to be associated with a wrestler. MatStats may verify the relationship before granting access or allowing changes to the wrestler's information.

More than one approved guardian may be associated with a wrestler.

Photos

Approved guardians may submit wrestler photos. Family-submitted wrestler photos are reviewed before being displayed through MatStats.

Additional parent or guardian permission may be required before certain features involving children under age 13 are used.

Coaches

MatStats verifies eligibility for verified coach privileges. Coaches may be required to provide information necessary to verify their status, which MatStats reviews when it is submitted. MatStats then automatically rechecks each verified coach's status every week on USA Wrestling's public membership verification page, including membership, background check, SafeSport training, and coaching certification level. If a coach's status expires, becomes inactive, or cannot be verified, MatStats may review, restrict, or remove verified coach privileges.

Club and Team Information

Clubs and organizations may use MatStats to maintain information such as:

• members and wrestlers;
• parent and guardian relationships;
• rosters;
• registrations;
• historical registrations;
• emergency contacts;
• medical and insurance information;
• attendance;
• schedules;
• forms;
• waivers and acknowledgments; and
• team communications.

Organizations may also import records from previous registration, roster, website, or team-management systems.

The applicable club or organization controls its private registration records and other private organization records. MatStats hosts and processes those records to provide services to the organization.

Medical, Insurance, and Health Information

Club registration forms may contain medical, insurance, health, allergy, emergency, accessibility, or other participation-related information.

MatStats applies additional security protections, including field-level encryption, to designated medical and insurance fields and to questions that clubs place within designated medical, insurance, health, or allergy sections.

Access to private registration information is also restricted based on user roles and permissions.

Communications

MatStats may store messages and communications made through the platform, including team communications, adult-to-adult messages, and administrative notices.

MatStats does not permit users to direct-message a minor wrestler. Communications concerning minors are handled through approved adult accounts and authorized organization personnel.

Members can report specific messages and shared adult profiles and block other members. Reports include the submitted message, or the displayed profile name and visible photo, with the reporter’s explanation. A profile report does not grant moderators access to private contact details or family records. MatStats uses text filtering and human review to address prohibited content; these controls do not guarantee that every inappropriate submission will be detected.

New chat attachments and newly shared adult profile photos are held for review before other members can view them. A profile photo set to Private is not placed in the moderation queue merely because it was uploaded. Previously shared photos may remain visible unless reported or removed.

Location Information

Users may save a home ZIP code for location-related features.

MatStats does not continuously track users' precise locations.

If you choose to use a "near me" feature and permit your device to share its location, MatStats uses an approximate location temporarily to provide the requested feature. This temporary device location is not intentionally saved to your MatStats account.

Voice Input and Stat Genius

Stat Genius may allow users to provide questions using their device or browser's speech-recognition functionality.

MatStats receives the resulting recognized text but does not record or store the user's voice audio. Depending on the browser or device, the browser's speech-recognition provider may process the audio.

Stat Genius does not currently send user questions or MatStats information to an external artificial-intelligence or large-language-model service to generate answers.

When Stat Genius cannot answer a question, MatStats may retain a privacy-protected version of the unanswered question for a limited period to help improve the service. Wrestler names are masked, and these records are not associated with the user's account or IP address.

Technical and Security Information

When MatStats is used, we may automatically receive technical information such as:

• IP address;
• browser type;
• pages visited;
• date and time; and
• general country information.

We use this information primarily to operate and protect MatStats, troubleshoot problems, detect automated scraping and abuse, and maintain platform security.

2. Public Club Websites

MatStats may host public websites and pages for participating clubs and organizations.

Information a club chooses to publish on its public website may be viewed without a MatStats account. This may include team photos, coach or staff names, schedules, events, announcements, and other information selected by the organization for public display.

Private registration, medical, insurance, guardian, account, and organization-management records are not made public simply because an organization operates a public website through MatStats.

3. How We Use Information

We use information to provide, operate, secure, and improve MatStats. This includes using information to:

• create and administer accounts;
• verify users, coaches, and account roles;
• maintain parent and guardian relationships;
• provide wrestler profiles and wrestling histories;
• provide results, rankings, events, and video links;
• associate wrestling records with the correct athlete;
• provide registration, roster, scheduling, attendance, and team-management tools;
• provide team websites and communications;
• operate Stat Genius;
• provide favorites, calendars, searches, and other personalized features;
• deliver service-related emails and notifications;
• respond to support, correction, privacy, and deletion requests;
• prevent fraud, scraping, abuse, and unauthorized access;
• maintain and improve the Services; and
• comply with applicable law and enforce our agreements.

4. Youth Athletes and Children

MatStats accounts are available only to adults age 18 or older. Minor wrestlers do not create or control MatStats accounts.

Because MatStats is a wrestling platform, we maintain information about youth athletes. This may include wrestling results, event participation, club or team, hometown, grade or birth year, rankings, placements, video links, and related wrestling information.

This information may come from wrestling-related sources or may be provided by parents, guardians, coaches, clubs, and other authorized adults.

Parents and guardians may request association with their child's wrestler profile. MatStats may require verification before granting access or making requested changes.

Children under age 13 cannot create MatStats accounts.

Where applicable law requires parental consent for a particular collection, use, or disclosure of a child's personal information, MatStats will obtain the required consent.

MatStats does not permit users to direct-message minor wrestlers.

A parent or legal guardian who has questions about information concerning a minor, or who wishes to request review, correction, or deletion of that information, may contact us at [email protected].

Removing information from MatStats does not remove an independent wrestling result, ranking, video, or other record maintained by another organization or source.

5. How We Share Information

MatStats does not currently sell personal information.

MatStats does not currently use personal information for third-party targeted advertising.

We may disclose information in the following circumstances:

With other users. Wrestling profiles and wrestling information may be available to eligible MatStats users. Private account and organization information is subject to additional access controls.

Adult parent-profile fields without saved sharing choices default to Private. Explicit saved audiences remain in effect. Active coaches on the parent’s own active teams can view the parent’s name, email, phone and associated wrestlers for team communication; coaches of unrelated teams do not receive that access. Profile photos follow the selected audience and photo-review controls.

With clubs and organizations. Authorized club personnel may access private organization information necessary to perform their responsibilities.

With service providers. We use third-party providers for services such as hosting, network security, email delivery, authentication, notifications, backups, and other technical functions. These providers may process information necessary to perform those services.

For legal and security purposes. We may preserve or disclose information when reasonably necessary to comply with law or valid legal process, protect MatStats or others, investigate fraud or security incidents, or enforce our agreements.

Business transactions. Information may be transferred in connection with a merger, acquisition, financing, reorganization, or sale of MatStats or its assets, subject to applicable law.

6. Cookies and Similar Technologies

MatStats uses cookies and similar browser technologies for functions such as:

• maintaining account sessions;
• authentication and security;
• remembering settings and preferences;
• providing temporary location-based functionality;
• measuring team invitation and sign-up activity; and
• detecting abuse or automated activity.

When someone opens a team invitation link or scans a team QR code, MatStats may use an anonymous cookie to help measure invitation opens and completed sign-ups.

MatStats does not currently use these technologies for third-party targeted advertising.

7. Security

MatStats uses administrative, technical, and organizational safeguards designed to protect personal information.

These safeguards include encrypted network connections, secure password storage, additional encryption for designated sensitive registration information, access controls, account verification, security monitoring, backups, and restricted administrative access.

No online system can guarantee absolute security. Users should protect their account credentials and notify MatStats if they believe their account has been compromised.

8. Data Retention and Deletion

MatStats retains information for as long as reasonably necessary to provide the Services, maintain appropriate wrestling and organization records, protect the platform, resolve disputes, enforce agreements, and comply with applicable legal obligations.

We periodically review our retention practices to determine whether retained categories of information remain reasonably necessary.

Some temporary technical information is retained for shorter periods. For example, temporary location information used for "near me" functionality is generally retained only briefly, and security information may be retained for a limited period based on its purpose.

Club registration records and other private organization records are controlled by the applicable club or organization, and retention of those records may depend on the organization's needs and applicable requirements.

Historical wrestling records may remain in MatStats even after an associated MatStats account is deleted. Deleting a MatStats account does not delete independent records maintained by other wrestling organizations or sources.

An adult account holder can submit an account-deletion request from My account > Delete my account. The request requires the current MatStats password or a recent, session-bound Apple sign-in confirmation. Contacting support is optional; it is not required to submit the request.

Account access and existing sessions stop when a deletion request is accepted. MatStats provides a 30-day recovery period to protect against accidental or unauthorized deletion. After that period, personal account information, the account holder’s original message content, and personal uploads covered by the request are deleted or de-identified. Other people’s content, independently maintained wrestling records, and club-controlled organization records are not deleted with the account. Minimal security and audit records and a one-way email fingerprint may remain for the purposes described here. Backup copies age out through the normal backup cycle.

An older photo with incomplete uploader records may require MatStats to review its ownership before permanent deletion can finish, so that another person’s photo is not erased. Account access remains stopped during that review. Recovery is available only during the original 30-day period. When deletion is complete, MatStats sends a confirmation to the account email address if email delivery is available.

For accounts connected to Apple, MatStats separately requests revocation of Apple authorization. If Apple is temporarily unavailable, the encrypted authorization credential is used only to retry revocation and is scheduled for erasure after 30 days. Those retries do not delay stopping MatStats account access. The account holder can also manage the connection in their Apple Account’s Sign in with Apple settings.

After deletion, MatStats may retain a one-way, non-readable fingerprint derived from the deleted account's email address to prevent the deleted account from being automatically re-associated with a previous wrestler or account relationship.

9. Privacy Rights and Choices

Depending on where you live and which laws apply, you may have rights concerning your personal information.

These may include rights to:

• access certain personal information;
• correct inaccurate information;
• request deletion;
• obtain a copy of certain information;
• withdraw or limit certain consent;
• receive information about certain disclosures;
• opt out of certain uses of information; and
• appeal certain privacy decisions.

MatStats does not currently sell personal information or use personal information for third-party targeted advertising.

To make a privacy request, contact [email protected].

We may need to verify your identity, account, guardian relationship, organization role, or other authority before fulfilling a request.

Requests concerning private club registration records may require coordination with the club or organization that controls those records.

10. Health and Sensitive Registration Information

MatStats may process health-related, medical, insurance, allergy, and similar information when an adult provides it through a club registration or when an organization imports authorized registration records.

We use this information to provide registration, participation, safety, and organization-management functions.

MatStats provides additional protections for designated medical and insurance information and for questions placed within designated medical, insurance, health, or allergy sections.

MatStats does not sell medical or health-related information or use it for targeted advertising.

Where applicable law provides additional rights concerning health or other sensitive information, MatStats will honor those rights as required.

11. Third-Party Services and Links

MatStats may contain links to or interact with independent websites and services, including wrestling-related services, video providers, authentication providers, calendar applications, payment services, and other third-party services.

Those third parties operate under their own terms and privacy policies. MatStats does not control the privacy or security practices of independent third parties.

12. Ownership and Club Data

MatStats LLC owns and operates the MatStats platform, including the website, software, database structure, branding, and MatStats-created intellectual property.

MatStats may organize and display information obtained from independent sources. MatStats does not claim ownership of third-party intellectual property merely because information from that source appears through MatStats.

Clubs and organizations control their private club registration records and other private organization data maintained through MatStats. MatStats hosts and processes that information to provide services to the applicable organization.

Users and organizations retain any rights they have in content they submit, subject to the rights MatStats needs to host, process, display, transmit, secure, and provide the Services.

13. Changes to This Privacy Policy

We may update this Privacy Policy as MatStats, our technology, our data practices, or applicable requirements change.

The current policy will display its effective date and last-updated date.

If we make a material change to how we handle personal information, we will provide additional notice or obtain consent when required by applicable law.

14. Contact Us

Questions, privacy requests, account-deletion requests, parent or guardian requests, and privacy complaints may be directed to:

MatStats LLC
2019 Labyrinth Lane
De Pere, Wisconsin 54115
United States
Email: [email protected]